Agenda for the Annual Meeting of Cuxton Parish Council
To be held at Cuxton Library on Thursday 15th May 2025 at 7pm
Members of the public and press are welcome to attend.
1) Election of Chairman for 2025/26 – signing of declaration of office
2) Election of Vice-Chairman for 2025/26 – signing of declaration of office
3) Receipt of apologies for absence
4) Receipt of declarations of Interest (DPI, conflict of interest and personal interests) and alterations to the Register.
5) Approval of the minutes of the meeting held on 10th April 2025
6) Review any Matters Arising
Medway Councillor’s Report and Public Session
Suspension of the meeting for Medway Councillor’s Report and for Public Session. Matters raised may be placed on the agenda for the next or a future meeting.
7) Review of finance matters.
a) Review of bank balances
b) Approval of payments made since last meeting
c) Approval of accounts for payment
8) Review of planning applications
a) MC/24/1798 | Construction of a detached dwelling | 2 Pilgrims Way Cuxton – additional drawings.
9) Elect / appoint members, the Chairman and the Vice Chairman of the following committees:
a) Land Management Committee
b) Finance & Audit Committee
c) Staffing sub-committee
10) Appointment of representatives on outside bodies and working groups:
a) Local KALC
b) Rural Liaison
c) Academy of Cuxton Schools
d) Police Liaison
11) Review of Terms of reference
a) Land Management Committee
b) Finance & Audit Committee
c) Staffing sub-committee
12) Review of Standing orders (2025 updates)
13) Review of Financial Regulations (2025 updates)
14) Approval of 2026 meeting dates
15) To receive and consider the Internal Auditor’s report
16) To receive an update on/discuss the roundel development project.
17) To receive an update on, and determine the next steps of, the courts refurbishment project.
a) Progress Update
b) Opening hours / fees
18) Correspondence
a) HGV concerns
b) Off-road bikes
c) Parishioner Request
d) Invitation to EGM
19) Information Exchange
No motions may be proposed, nor decisions taken under this item but may be placed on the agenda for the next or future meetings.
Next Meeting 19th June 2025